There are limits to how much you can get back from hotel room rates,
depending on circumstances. In today's financial climate many
organizations are trying to squeeze pennies out of travel expenses.
There have been a number of articles published recently about
increasingly close automated review of expense reports. If someone has
to choose between (1) saving their sponsoring organization money and
getting to go to all the meetings they want but costing the IETF some
money or (2) being nice to the IETF but costing their sponsoring
organization some money, perhaps violating their sponsoring
organizations policies, and having to miss a meeting occasionally due to
budget limitations, which do you think most people will choose?
From: Sam Weiler [mailto:weiler(_at_)tislabs(_dot_)com]
Sent: Thursday, July 13, 2006 10:02 AM
To: Henk Uijterwaal
Subject: Re: Meetings in other regions
On Thu, 13 Jul 2006, Henk Uijterwaal wrote:
I think it is quite simple: What matters to me is the total costs of
meeting rooms, breakfast, coffee and connectivity, or the stuff
covered by the registration fee. I'm prepared to pay a registration
fee at roughly the current level for those things, plus the costs of
my hotel room and plane ticket.
I'd expect you to be concerned about the total cost of
lodging+registration, rather than just the registration fee treated
According to the slides presented last night, the hotel room cost
subsidizes the other items -- IASA got a commission on the room block
in Dallas and presumably will get one here. And, as Jordi pointed
out, the convention in many regions is for hotels to provide breafast,
which presumably shifts the breakfast cost from the meeting fee into
the hotel room cost. One might imagine that we could even charge more
for hotel rooms and less for registration across the board.
There's some fungibility here, and focusing on just one of the
participants costs (e.g., the registration fee) seems unwise.
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