*** draft-ietf-iasa-bcp-as-06.txt	Wed Feb  9 14:25:23 2005
--- draft-ietf-iasa-bcp.txt	Wed Feb  9 14:34:19 2005
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*** 113,127 ****
  Internet-Draft              Structure of IASA              February 2005
  
  
  1.  Introduction
  
     This document describes the structure of the IETF Administrative
!    Support Activity (IASA) as an IETF-controlled activity housed within
!    the Internet Society (ISOC) legal umbrella.  It defines the roles and
!    responsibilities of the IETF Administrative Oversight Committee
!    (IAOC), the IETF Administrative Director (IAD), and ISOC in the
!    fiscal and administrative support of the IETF standards process.  It
!    also defines the membership and selection rules for the IAOC.
  
     The IETF undertakes its technical activities as an ongoing, open,
     consensus-based process.  This document defines an administrative
--- 113,183 ----

  1.  Introduction
  
     This document describes the structure of the IETF Administrative
!    Support Activity (IASA) as an IETF-managed activity housed within the
!    Internet Society (ISOC).  It defines the roles and responsibilities
!    of the IETF Administrative Oversight Committee (IAOC), the IETF
!    Administrative Director (IAD), and ISOC in the fiscal and
!    administrative support of the IETF standards process.  It also
!    defines the membership and selection rules for the IAOC.
  
     The IETF undertakes its technical activities as an ongoing, open,
     consensus-based process.  This document defines an administrative
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*** 138,152 ****
     time at which this document was written, this included the work of
     IETF working groups, the IESG, the IAB, and the IRTF.  Should the
     IETF standards process at some future date come to include other
!    technical activities, the IASA shall provide administrative support
!    for those activities as well.  Such support includes, as appropriate,
!    undertaking or contracting for the work described in [RFC3716],
!    including IETF document and data management, IETF meetings, and any
!    operational agreements or contracts with the RFC Editor and IANA.
!    The IASA is also ultimately responsible for the financial activities
!    associated with IETF administrative support such as collecting IETF
!    meeting fees, paying invoices, managing budgets and financial
!    accounts, and so forth.
  
     The IASA is responsible for ensuring that the IETF's administrative
     needs are met, and met well.  The IETF does not expect the IASA to
--- 194,208 ----
     time at which this document was written, this included the work of
     IETF working groups, the IESG, the IAB, and the IRTF.  Should the
     IETF standards process at some future date come to include other
!    technical activities, the IASA shall use reasonable efforts to
!    provide administrative support for those activities as well.  Such
!    support includes, as appropriate, undertaking or contracting for the
!    work described in [RFC3716], including IETF document and data
!    management, IETF meetings, and any operational agreements or
!    contracts with the RFC Editor and IANA.  The IASA is also ultimately
!    responsible for the financial activities associated with IETF
!    administrative support such as collecting IETF meeting fees, paying
!    invoices, managing budgets and financial accounts, and so forth.
  
     The IASA is responsible for ensuring that the IETF's administrative
     needs are met, and met well.  The IETF does not expect the IASA to
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*** 298,310 ****
         donations shall only be accepted at the direction of the IAD and
         IAOC.
  
!    7.  The IETF, through the IASA, shall have a perpetual right to use,
!        display, distribute, reproduce, modify and create derivatives of
!        all software and data created in support of IETF activities.
! 
!    8.  The IASA, in cooperation with ISOC, shall ensure that sufficient
!        reserves exist to keep the IETF operational in the case of
!        unexpected events such as income shortfalls.
  
     The remainder of this document contains details based on the above
     principles.
--- 354,368 ----
         donations shall only be accepted at the direction of the IAD and
         IAOC.
  
!    7.  As bestween, the IETF, IASA and ISOC, the IETF, through the IASA,
!        shall have a perpetual right to use, display, distribute,
!        reproduce, modify and create derivatives of all software and data
!        created in support of IETF activities.
! 
!    8.  The IASA, in cooperation with ISOC, shall use reasonable efforts
!        to ensure that sufficient reserves exist to keep the IETF
!        operational in the case of unexpected events such as income
!        shortfalls.
  
     The remainder of this document contains details based on the above
     principles.
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*** 431,478 ****
  
     The IAD is responsible for administering the IETF finances, managing
     separate financial accounts for the IASA, and establishing and
!    administering the IASA budget.  While ISOC will need to put some
!    financial controls in place to protect ISOC's fiscal stability, the
!    IAD (with IAOC approval, as appropriate) should have signing
!    authority consistent with carrying out IASA work effectively,
!    efficiently and independently.  If there are any problems regarding
!    the level of financial approval granted to the IAD, the IAOC and ISOC
!    shall work out a policy that is mutually agreeable, and shall do so
!    within a reasonable timeframe.
  
     The IAD negotiates service contracts, with input, as appropriate,
     from other bodies, including legal advice, and with review, as
     appropriate, by the IAOC.  The IAOC should establish guidelines for
     what level of review is expected based on contract type, size, cost,
     or duration.  ISOC executes contracts on behalf of the IASA, after
     whatever review ISOC requires to ensure that the contracts meet
!    ISOC's legal and financial requirements.
  
!    If a contract entered into by ISOC on behalf of IASA and/or the IETF
!    (an "IASA Contract") provides for the creation, development,
!    modification or storage of any data (including, without limitation,
!    any data relating to IETF membership, documents, archives, mailing
!    lists, correspondence, financial records, personnel records and the
!    like) ("Data"), then the IAD shall ensure that such contract grants
!    to ISOC the perpetual, irrevocable right, on behalf of IASA and IETF,
!    to use, display, distribute, reproduce, modify and create derivatives
!    of such Data.  ISOC will permit IASA and its designee(s) to have sole
!    control and custodianship of such Data, and ISOC will not utilize or
!    access such Data in connection with any ISOC function other than IETF
     without the written consent of the IAD.
  
     The IAD shall ensure that personal data collected for legitimate
     purposes of the IASA are protected appropriately; at minimum, such
     data must be protected to a degree consistent with relevant
!    legislation.
  
     If an IASA Contract provides for the creation, development or
     modification of any software (including, without limitation, any
--- 489,535 ----
  
     The IAD is responsible for administering the IETF finances, managing
     separate financial accounts for the IASA, and establishing and
!    administering the IASA budget.  The IAD (with IAOC approval, as
!    appropriate) should have signing authority consistent with carrying
!    out IASA work effectively, efficiently and independently, taking into
!    account ISOC's financial and approval controls.  If there are any
!    problems regarding the level of financial approval granted to the
!    IAD, the IAOC and ISOC shall work out a policy that is mutually
!    agreeable, and shall do so within a reasonable timeframe.
     The IAD negotiates service contracts, with input, as appropriate,
     from other bodies, including legal advice, and with review, as
     appropriate, by the IAOC.  The IAOC should establish guidelines for
     what level of review is expected based on contract type, size, cost,
     or duration.  ISOC executes contracts on behalf of the IASA, after
     whatever review ISOC requires to ensure that the contracts meet
!    ISOC's legal and financial guidelines.
  
!    The IAD shall ensure that contracts entered into by ISOC on behalf of
!    IASA and/or the IETF (an "IASA Contract") that provide for the
!    creation, development, modification or storage of any data
!    (including, without limitation, any data relating to IETF membership,
!    documents, archives, mailing lists, correspondence, financial
!    records, personnel records and the like) ("Data"), grant to ISOC the
!    perpetual, irrevocable right, on behalf of IASA and IETF, to use,
!    display, distribute, reproduce, modify and create derivatives of such
!    Data.  ISOC will permit IASA and its designee(s) to have sole control
!    and custodianship of such Data, and ISOC will not utilize or access
!    such Data in connection with any ISOC function other than IETF
     without the written consent of the IAD.
  
     The IAD shall ensure that personal data collected for legitimate
     purposes of the IASA are protected appropriately; at minimum, such
     data must be protected to a degree consistent with relevant
!    legislation and applicable privacy policies.
  
     If an IASA Contract provides for the creation, development or
     modification of any software (including, without limitation, any
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*** 496,510 ****
     that such license is transferable in accordance with the provisions
     of Section 7 (Removability).
  
     The IAD and IAOC are responsible for making all business decisions
     regarding the IASA.  In particular, the ISOC Board of Trustees shall
     not have direct influence over the choice of IASA contractors or IETF
     meeting sponsors.  This restriction is meant to enforce the
--- 553,571 ----
     that such license is transferable in accordance with the provisions
     of Section 7 (Removability).
  
+    Notwithstanding the foregoing, the IAD can enter into different terms
+    if doing so is in the best interest of the IETF and upon approval of
+    the IAOC.
+ 
     The IAD and IAOC are responsible for making all business decisions
     regarding the IASA.  In particular, the ISOC Board of Trustees shall
     not have direct influence over the choice of IASA contractors or IETF
     meeting sponsors.  This restriction is meant to enforce the
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*** 813,824 ****
  
     Note that the goal is to achieve and maintain a viable IETF support
     function based on available funding sources.  The IETF community
!    expects the IAOC and ISOC to work together to attain that goal, and
!    recognizes that doing so will require striking some sort of balance.
!    For example, dropping the meeting fees to $0 and expecting ISOC to
!    pick up the slack would not be viable in the long term, and neither
!    would be raising the meeting fees to prohibitive levels in order to
!    fund all non-meeting-related activities.
  
  5.1  Cost Center Accounting
  
--- 872,878 ----
  
     Note that the goal is to achieve and maintain a viable IETF support
     function based on available funding sources.  The IETF community
!    expects the IAOC and ISOC to work together to attain that goal.
  
  5.1  Cost Center Accounting
  
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*** 884,914 ****
  
  5.5  IASA Expenses
  
!    The IASA exists to support the IETF.  Funds in IASA accounts shall be
!    used solely to support IETF activities and for no other purposes.
! 
    
  5.6  Operating Reserve
 
     As an initial guideline and in normal operating circumstances, the
     IASA should have an operating reserve for its activities sufficient
     to cover 6-months of non-meeting operational expenses, plus twice the
     recent average for meeting contract guarantees.  The IASA, in
     cooperation with ISOC, shall establish detailed targets for a reserve
     fund to cover normal operating expenses and meeting expenses in
     accordance with prudent planning, as part of the budget process.
  
!    The IASA expects ISOC to build and provide that operational reserve,
!    through whatever mechanisms ISOC deems appropriate.
  
     If the IASA accounts accumulate a surplus, ISOC may count that as
     part of the reserve.
--- 937,966 ----
  
  5.5  IASA Expenses
  
!    The IASA exists to support the IETF.  Funds designated for IASA shall
!    be used solely to support IETF activities and for no other purposes.
  
  5.6  Operating Reserve
  
     As an initial guideline and in normal operating circumstances, the
     IASA should have an operating reserve for its activities sufficient
     to cover 6-months of non-meeting operational expenses, plus twice the
     recent average for meeting contract guarantees.  The IASA, in
     cooperation with ISOC, shall establish detailed targets for a reserve
     fund to cover normal operating expenses and meeting expenses in
     accordance with prudent planning, as part of the budget process.
  
!    The IASA expects ISOC to use commercially reasonable efforts to build
!    and provide that operational reserve, through whatever mechanisms
!    ISOC deems appropriate.
  
     If the IASA accounts accumulate a surplus, ISOC may count that as
     part of the reserve.
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*** 1001,1018 ****
        entity.  Other terms shall be negotiated between the IETF and
        ISOC.
  
     Within the constraints outlined above, all other details of how to
     structure this activity within ISOC (whether as a cost center, a
!    department, or a formal subsidiary) shall be determined by ISOC in
!    consultation with the IAOC.
  
  8.  Security Considerations
  
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        entity.  Other terms shall be negotiated between the IETF and
        ISOC.
  
     Within the constraints outlined above, all other details of how to
     structure this activity within ISOC (whether as a cost center, a
!    division, or a wholly controlled affiliate) shall be determined by
!    ISOC in consultation with the IAOC.
  
  8.  Security Considerations
  
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