The IETF Administrative Oversight Committee (IAOC), on behalf of the IETF,
announces this Request for Proposals for an IETF Meeting Agenda Scheduling
Tool. The successful bidder will enter into a contract with the Internet
Society.
The agenda tool will manage all meeting scheduling and space allocation
associated with interim meetings, Large Interim Meetings and regular IETF
meetings. This includes working group sessions, leadership meetings, EDU
sessions, BoFs, office hours, registration, breaks, and more.
The Secretariat will construct the agenda template in the tool by entering
venue, date and time information. The community will input the agenda content
by submitting session requests. The tool shall include an interface for an
automatic schedule creation capability, which may optionally be included in the
initial delivery or procured in the future. The schedule creation capability
will generate a proposed agenda by finding the most appropriate match of venue
(room capacity and availability) and the session request profiles, which
includes conflicts to be avoided. The tool will also be flexible enough to
allow for ongoing updates and schedule regeneration as the meeting content
evolves.
Bidders may propose customization of an existing product(s), and/or development
of the solution.
The RFP can be found at: http://iaoc.ietf.org/rfpsrfis.html
Proposals must be received via email at agenda-tool(_at_)ietf-bids(_dot_)org no
later than July 9, 2012 5:00 P.M. All questions/inquiries must be submitted in
writing and must be received no later than midnight, June 18, 2012. Responses
to questions and inquiries shall be posted online at:
http://iaoc.ietf.org/rfpsrfis.html by June 22, 2012.
The point of contact regarding this RFP is the IETF Administrative Director,
Ray Pelletier, iad(_at_)ietf(_dot_)org.
Ray Pelletier