This creates a distinguished identity, so if two "Fei Zhang"s attended in Paris
(only case I found in the attendee list), this would distinguish which of them
attended a particular meeting. It would not, however, tie them to an identity
on the mailing list, or to the "Fei Zhang" who attends the Vancouver meeting,
so I'm not sure what purpose it serves.
Yoav
-----Original Message-----
From: ietf-bounces(_at_)ietf(_dot_)org
[mailto:ietf-bounces(_at_)ietf(_dot_)org] On Behalf Of Tim Chown
Sent: 16 June 2012 13:54
To: Joel jaeggli
Cc: IETF Chair; IETF; ietf-bounces(_at_)ietf(_dot_)org
Subject: Re: Future Handling of Blue Sheets
If the purpose is simply differentiation of people with the same names, could
we not ask people to enter the last four digits of their IETF registration
number, which would presumably be unique, while being easy to remember? The
number could even be on your badge to always be easy to look up.
Unless there's some reason to keep registration numbers private?
That would also allow poorly handwritten names to more readily be
checked/corrected by OCR when the sheets are scanned.
Tim
On 16 Jun 2012, at 04:50, Joel jaeggli wrote:
On 6/15/12 14:42 , edj(_dot_)etc(_at_)gmail(_dot_)com wrote:
I presume it is the same data that people input into the "Organization"
field when they register for the meeting.
I do change mine based on what capacity I'm attending a particular
meeting in. That goes for email address on existing blue sheets as well...
The nice people who send me a check every two weeks don't generally
fund my attendance.
Regards,
Ed J.
-----Original Message-----
From: Eric Burger <eburger-l(_at_)standardstrack(_dot_)com>
Sender: ietf-bounces(_at_)ietf(_dot_)org
Date: Fri, 15 Jun 2012 17:37:50
To: IETF Chair<chair(_at_)ietf(_dot_)org>
Cc: IETF<ietf(_at_)ietf(_dot_)org>
Subject: Re: Future Handling of Blue Sheets
Do we have guidelines as to what is an "organization affiliation"?
On Jun 14, 2012, at 5:26 PM, IETF Chair wrote:
Two things have occurred since the message below as sent to the IETF mail
list. First, we got a lawyer in Europe to do some investigation, and the
inclusion of the email address on the blue sheet will lead to trouble with
the European privacy laws. Second, Ted Hardie suggested that we could
require a password to access the scanned blue sheet.
Based on the European privacy law information, the use of email will result
in a major burden. If the email address is used, then we must provide a
way for people to ask for their email address to be remove at any time in
the future, even if we got prior approval to include it. Therefore, I
suggest that we collect organization affiliation to discriminate between
multiple people with the same name instead of email address.
Based on Ted's suggestion, I checked with the Secretariat about using a
datatracker login to download the scanned blue sheet. This is fairly easy
to do, once the community tracking tools are deployed. However, with the
removal of the email addresses from the blue sheets, it is unclear that
there is any further need for password protection of these images.
Therefore, I suggest that we proceed without password protection for the
blue sheet images.
Here is a summary of the suggested way forward:
- Stop collecting email addresses on blue sheets;
- Collect organization affiliation to discriminate between multiple
people with the same name;
- Scan the blue sheets and include the images in the proceedings for
the WG session;
- Add indication to top of the blue sheet so people know it will be
part of the proceedings; and
- Discard paper blue sheets after scanning.
Russ
On May 6, 2012, at 12:46 PM, IETF Chair wrote:
We have heard from many community participants, and consensus is quite
rough on this topic. The IESG discussed this thread and reached two
conclusions:
(1) Rough consensus: an open and transparent standards process is more
important to the IETF than privacy of blue sheet information.
(2) Rough consensus: inclusion of email addresses is a good way to
distinguish participants with the same or similar names.
Based on these conclusions, the plan is to handle blue sheets as follows:
- Continue to collect email addresses on blue sheets;
- Scan the blue sheet and include the image in the proceedings for
the WG session;
- Add indication to top of the blue sheet so people know it will be
part of the proceedings; and
- Discard paper blue sheets after scanning.
On behalf of the IESG,
Russ
Scanned by Check Point Total Security Gateway.