Jari -
Thanks for the excellent writeup of the situation; the hypothesis
regarding the problem and the experiment to address look to be a
an appropriate response.
Thanks!
/John
On Jul 29, 2013, at 5:07 AM, IETF Chair <chair(_at_)ietf(_dot_)org> wrote:
I would like to report an experiment that the IESG is starting. (There's also
an associated blog article about this at
http://www.ietf.org/blog/2013/07/the-role-of-working-groups/)
Internet Drafts sent for approval as RFCs are reviewed by individuals during
the IETF Last Call, the Area Directors, IANA, as well as a number of
volunteers from various directorates and review teams. The reviews from these
teams has gained a significant role in ensuring that the IETF produces
high-quality, understandable and implementable RFCs.
Yet, as discussed in http://www.ietf.org/blog/2013/05/balancing-the-process/
we have a general problem that quite a lot of the work around IETF documents
happens at the end of the process. In particular, a number of the reviews
during IETF last call point out issues that end up being raised by the IESG
as comments. It is of course good that issues are caught, but raising them
earlier would be better. And it would be better if the working groups - the
intended focus point of work on a topic - would get to handle them, as
opposed to raising these issues with the IESG. The has IESG discussed these
issues and decided to experiment with three actions designed to move more
work to the responsibility of the working groups:
(1) Perform some reviews that are now happening at IETF Last Call a bit
earlier. This will put the working group in a bigger role in resolving
cross-area and general issues.
(2) Invite document shepherds on IESG telechats when there's a document that
is likely to require discussion. This will make it possible for the document
shepherd to be directly involved in the discussions.
(3) When a document up for approval has a number of issues, hand over the
process back to the working group, as opposed to the IESG tracking the
issues. Among other things, this will ensure that changes are discussed in an
open working group list and agreed through consensus.
We are at the beginning of the experiment. We've done (2) and (3) a few times
and plan to use it more from now on. We are discussing with the review teams
to plan how (1) comes into effect. Building quality and cross-area review to
the process earlier is of course a big effort. We are making a small change
to current directorate review procedures. If successful, this will enable
working groups to deal with issues before IETF Last Call and IESG review and
empower the working groups to be in charge of the documents throughout their
life cycle. We are also hoping that document quality will improve and number
of issues discussed in the IESG will be lower.
From the point of view of the document authors and WG participants, all the
above works through your working group chairs. They will be talking to you
when documents come back to the working group. They or the document shepherds
will be even more part of the IESG discussions and will keep the working
groups updated on the progress of the documents. They will work with review
teams to request earlier review. You will be seeing some reviews in the
working group mailing lists. The current plan is to do these reviews after
WGLC has completed, in parallel with ongoing reviews from your responsible
ADs and chairs preparing the write-ups for the document to be submitted to
the IETF Last Call.
While the number of reviews as such is not changed, some additional effort
and care will however be required from the reviewers, directorate
coordinators/secretaries, the working group chairs, and other participants.
The experiment will show us whether this effort is reasonable and if there
are any unexpected effects. The experiment is performed on a voluntary basis
by each directorate, for a limited number of drafts at the beginning.
We will be collecting experiences so that in six months we can evaluate the
experience. I would also like to thank the document shepherds, chairs, and
review teams for participation in this effort!
Jari