Hi Michael, all,
I second you on your experience (shared as being scribe a few times).
Your BCP is good guidance. Are there other experiences jabber scribes
would like to share to improve the job?
I did type the slide numbers in the session I was scribbing but not sure
it is so needed/helpful except when the flow is not linear (e.g. when
questions at the MIC makes the presenter go back at slide #x).
A suggestion: could remote participants provide feedback on the job
performed by the scribes, i.e. what was done well / or not / less. What
they would like the scribe to do in addition, etc.
This would help to tune the effort in the right direction.
Thanks to Meetecho and NOC for the great service offered!
Best regards, Laurent.
On 24/11/2016 09:40, Mikael Abrahamsson wrote:
Hi,
I wrote a similar email after IETF96, so I thought I'd write one again
after IETF97.
If I am attending the entire session, I typically volunteer as a
jabber scribe. This helps me learn names (I have a problem with
remembering names).
So I do this:
Sit down on the chair marked as "reserved for jabber scribe". Nowadays
this is typically located to the right of the frontmost mic, which is
a perfecet location.
Open my computer and in Chrome, turn off the sound in my computer, I
open the Meetecho page for the session. This Meetecho session page
contains a text window, a video feed of the slides, a video feed from
the presenter (in the pink box!), and the sound from all the
microphones in the room.
Meetecho page can be found on this URL:
https://www.ietf.org/meeting/97/remote-participation.html
The text window is "jabber" and just works without the typical hassle
of getting Jabber working. So I just sit there and as people get to
the mic, I look at their name tag, I then type "<Firstname Lastname>
at mic" as they start speaking. If someone isn't wearing a name tag, I
scold them. I typically encourage the minute taker to also have
meetecho up, so they can see in real time the name of the person
speaking, making their job easier. Lots of people speak their name
very fast into the microphone and they also have spelling of names
that is unfamiliar.
If someone writes something into jabber that I interpret they want
relayed to the mic (or they explicitly say so), I go to mic and say
what they wrote. Nowadays people can remotely ask the question
themselves, so there is less relaying lately.
The end result is that on the Meetecho recording, you get a video feed
of the slides, video feed from the presenters, sound from the session,
and just as they speak, you get the name of the person speaking in the
"chat" (jabber) window. I imagine this makes it very easy for the
minute taker and chairs to later figure out who said what. It also
means remote participation experience should be better in real time.
What not all people know is that Meetecho crew is "summoned" by typing
something into jabber with the word Meetecho in it. So whenever the
camera wasn't aimed at the correct place in the room, I would type
"meetecho, please aim camera at presenter" and then 'magically' the
camera would be re-aimed correctly in 10-30 seconds. Brilliant service.
Observations:
1. Some rooms have multiple microphones. This makes it a lot harder to
be jabber scribe. I took to "disabling" microphones by turning them
down, so people were forced to use the single microphone that was next
to me. This makes it harder for people at the mic, but it makes it
better/easier for remote participants, jabber scribe and the minute
taker. I think this tradeoff is a good one. I would like to it see
done by default. Most room only need a single microphone for attendees
to ask questions or make statements.
2. A lot of people aren't aware of Meetecho and the layout of what
Meetecho records/presents to the user. I would like to see especially
WG chairs know and understand what Meetecho is nowadays. Lots seems to
not be aware of the fact that Meetecho now contains "jabber".
Something for the next Chair lunch to spend 5 minutes on? Meetecho is
a brilliant tool to record our sessions in a single place that makes
it easy to follow in real time and afterwards what happens/happened in
the session.
3. Historically slide numbers have been called out on jabber. IETF96
some people still did this, and I asked in each session if someone
wanted this done. Nobody requested it. IETF97 I didn't even ask, and
this wasn't done in any session I attended.
4. Previously there have been some minor hiccups with Meetecho and the
room setup. At IETF97 I encouraged no problems at all apart from being
disconnected from the wifi on one occasion (which isn't Meetechos
fault). I would like to thank the Meetecho crew for such a excellent
job and smoothly operated implementation.
Thanks also to the NOC team for the wireless access solution that
worked excellently. I had very minor problems this time!
Thanks everybody who makes this possible!
--
Laurent Ciavaglia
Nokia, Bell Labs
+33 160 402 636
route de Villejust - Nozay, France
linkedin.com/in/laurent.ciavaglia