The Weekly Council Meeting on 2004-12-22
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On Wednesday 2004-12-22 at 14:15 UTC, the council held its weekly meeting
on IRC[1,2]. There was a pre-planned agenda[3]. Chuck, Julian, Mark, and
Wayne were present; Meng was absent.
(Please note that the newly made decisions have not yet been edited into
the Council web site. This will happen before 2004-12-26.)
As the first item, the status of the upcoming press release regarding the
creation of the SPF Council and the first election of its members was
debated. Chuck reported that he had created a first draft, to which Julian
had proposed several modifications and a consolidated alternative draft,
and Chuck had adopted some of those modifications into his draft. After
the importance of various aspects of the press release had been discussed
for 30 minutes, it was decided that Chuck would apply a number of
additional modifications and that, within the next few days, he would put
one more draft on the table for final consideration by the council, and
then publish the press release after the council gave its approval.
The next agenda item was supposed to be the Executive Director's report,
but as Meng was not present, the Chair proposed to defer the report to the
next council meeting. Julian objected because he wanted to know the status
of the HSARPA[4] proposal that Meng had planned to submit and then publish
to the community during the previous week. Due to Meng's absence, the
question remained unanswered and was put on record.
After that, the policy for the management of the project mailing lists was
discussed. Chuck wanted to formalize Greg Connor's assignment as the
moderator of the spf-discuss list[5]. After some intermediate confusion
(and clarification[6] thereof) about the definition of quorum[6], his
proposal was adopted. Similarly, later Scott Kitterman was officially
assigned moderator of the spf-help list[5].
Then the prospects of a new, official web site for the SPF project were
discussed. Mark reported that some community members had complained about
the current official site, http://spf.pobox.com, being too unconcise and
outdated. Julian noted that there already were outstanding offers by at
least two community members for the hosting and maintenance of an official
web site. Chuck requested that one council member step forward and work
out a plan for the creation of a new web site[7], and Julian offered to do
it. The assignment was agreed on without objections.
The next issue was the creation of mission statements for the SPF project
and the council. Julian objected to creating a mission statement for the
council before one had been created for the project itself. Mark added
that probably no extra statement for the council was needed as the council
was simply supposed to lead the project. It was quickly decided that a
draft for a project charter be created on the council mailing list and
then be put forward to the project community for discussion[8].
Following that, the necessity for the creation of formal bylaws was
discussed. It was quickly agreed on that no formal bylaws were required
until the creation of a legal entity would be decided. So Chuck proposed
that the council debate the creation of a legal entity for the SPF project
and come to conclusions by the end of January 2005[9]. The motion was
passed unanimously.
Concluding the planned agenda, various miscellaneous issues were put on
the table. Firstly, council member Wayne Schlitt, on his request, was
mandated unanimously to act as the official editor for the new SPF
internet draft[10]. He was also advised to present the first edition of
his draft by 2005-01-01.
Regarding the exploration committee for the future evolution of the SPF
project, Julian requested that resolution #9[11] be formally changed to
approve of, according to the Chair's prior request, keeping the
committee's work private until the end of January 2005. The Chair
explained that he did not want to be forced to make the committee's
mailing list archives public later, not even after the committee would
have finished its work, so as to facilitate completely open discussion
within the committee. Thus it was decided that the committee's mailing
list archives be kept private indefinitely, but that its conclusions and
any ongoing work after 2005-02-01 be unconditionally laid open[11].
Finally, Mark requested that the council either endorse the existing SPF
Community Position on Sender-ID[12] or create a new one. The supposed
scope of a new position statement wasn't entirely clear, though, as Chuck
went on to propose drafting a position statement concerning the Sendmail
Sender Authentication Deployment Recommendations whitepaper[13]. As a
result, it was quickly determined that, including an independent
Deployment Recommendations whitepaper by the SPF project, there were at
least three distinct issues on which the project should make position
statements, and that Mark should come forward with a draft of his proposed
position paper at the next meeting[14].
The meeting was then concluded at 16:23 UTC.
Julian Mehnle,
SPF Council Secretary.
References:
1. irc://irc.pobox.com/#spf-council
2.
http://www.schlitt.net/spf/spf-council/2004/12/22_irc_log.html#12-22_14:00
3.
http://moongroup.com/mailman/private/spf-council/2004-December/000054.html
4. http://www.hsarpa.com
5. http://spf.mehnle.net/Council_Resolution/13
6. http://spf.mehnle.net/Council_Resolution/3
7. http://spf.mehnle.net/Council_Resolution/14
8. http://spf.mehnle.net/Council_Resolution/15
9. http://spf.mehnle.net/Council_Resolution/16
10. http://spf.mehnle.net/Council_Resolution/17
11. http://spf.mehnle.net/Council_Resolution/9
12. http://www.openspf.org/OpenSPF_community_position_v102.html
13. http://www.sendmail.net/tools/Sendmail_Auth_Reco_wp.pdf
14. http://spf.mehnle.net/Council_Meeting/Next