Lars Eggert wrote:
Hi,
On Aug 17, 2005, at 22:24, Michael Richardson wrote:
Right now, to attend a meeting in Europe next summer (fares to Europe in
the summer are always high, and planning family is most difficult during
the summer) I would need to know by September of this year.
To attend a meeting outside of north america in 2006, I'd need to know
the Fall 2006 meeting location by October of 2005 to make sure that i'd
have budget.
it was a great step to fix the meeting dates far in advance; it allows
us to block the time in our calendars. I agree with Michael that for
early travel planning, fixing the location long before the meeting
would also be very good. Not only continent, but also city.
As I understand it - and please correct me if this is wrong - it's
because hosts don't really like to commit to hosting meetings far off
in the future. Given that we've had successful meetings in the past
with no hosts - do we really depend on hosts still? How much would the
registration increase if there were no hosts? The additional cost might
easily be offset by lower airfare and cheaper hotel rates.
This is in the IAD's job description now, and as he said in Paris, our
goal is to get 18 months or more ahead in the planning - which means
that now, Ray is thinking about IETF 65 through 68... but it will take
some time to get there.
On costs, my guess is that if we went permanently to no-host meetings,
we would need to raise the fee by around $250 (hand-waving estimate).
But that's not the only argument - a local host is essential when going to
a new country, and extremely valuable even in familiar countries, for
local arrangements.
Brian
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