All,
The IAOC has adopted a Meeting Room Policy regarding the use
of available IETF meeting room space, the approval process, and
charges for the
rooms and services based upon the category of the group requesting the
room.
An IETF Meeting requires nearly 4,000 square meters in meeting space for
working group sessions, the NOC, terminal room, offices, storage and
other specific uses. Occasionally not all of the space is needed for
every part of
the meeting, or the IETF controls additional space. When there is
available space,
and space is available in non-meeting hours, the IAOC desires to make
it available
in a manner that considers the work of the IETF, fairness, and its
expenses.
The policy can be found on the IAOC site at:
http://iaoc.ietf.org/docs/Meeting-Rooms-Policy-05-13-10.txt
It will also be posted with each meeting, such as at:
http://www.ietf.org/meeting/78/index.html
Requests should be made as soon as they are known.
Thanks
Ray
IETF Administrative Director
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