On May 19, 2010, at 8:06 AM, Jari Arkko wrote:
Ray,
Thanks for this. I think the policy is a necessary one, and both the
policy and the ability to book space is useful for the IETF
community at large.
I did have a few issues with the details, however. Inline:
Group Categories
A. Working Groups, BOFs and Community Work Groups
1. There is no charge for the room for these groups. Charges may
apply for third party provided audio visual equipment and services,
phone services, and food and beverages.
2. The approval of the IETF Chair or AD is required. The IETF Chair
or AD will notify the Senior Meeting Planner of the approval. If
space is available the Planner will accommodate the request.
3. Working Groups have first priority for reservations made up to
noon of the day before; thereafter, rooms will be assigned on a
first come, first served basis
I think it would be good to clarify that your policy above relates
to *additional* meeting space needed beyond the usual WG meetings.
(Regular meetings are approved under a different process, one slot
meeting request for instance requires no AD approval.)
4. Community Work includes that of the IETF, IAB, IRTF, RSE, ISE,
and IAOC (not in a priority order)
... and design teams? (This is the most frequent request that I get,
at least)
... and maybe (non)bar BoFs should be mentioned somehow as well. I'm
raising this because its not necessarily clear what "community
working group" actually is.
... and perhaps it deserves to be mentioned that the offer applies
for both open and closed groups. Design teams can be closed, for
instance, and I still want to grant them rooms to meet in.
What about the nomcom?
5. The Meeting Host, sponsors and the Internet Society have
priority for room requests until two weeks prior to the meeting;
thereafter space will be provided on a first come, first serve
basis. There will be no grandfathering.
Speaking as someone who has been involved in acquiring meeting space
for company internal meetings at IETF sites, I wonder if the two
week part above is really necessary. It would be more convenient if
I could confirm space earlier. Perhaps you could just say that the
sponsor, ISOC, host have priority. I think they too have planned
their needs in further advance than two weeks.
I think you are misreading this. This does not mean that you can't
request space earlier, or even that you can't be confirmed earlier,
just that after T - 2 weeks it goes to purely first come first service.
Regards
Marshall
Jari
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