The core problem here is that the Trump administration has followed through
on campaign pledges to implement rules that are irrational and
unpredictable. At this point in time, nobody can know for certain what the
rules will be in six months time, let alone the two year planning horizon
for meetings.
What we face here is a situation of predictable unpredictability. In such a
situation, it is necessary to always plan for the worst case scenario. That
the situation 'might' be OK is irrelevant in the context of a two year
planning window for a meeting costing roughly a million dollars a time.