On April 7, 2016, the IAOC announced that IETF 100 scheduled for November 2017
will be held in Singapore. This venue, as any other, was announced as soon as
it was under contract and thus secured. Following this announcement, concerns
were raised about anti-LGBT laws in Singapore that the IAOC was not aware of.
We apologise for missing this.
The IAOC took the action to review the current committed plan for IETF 100, and
also to review our meeting planning procedures to ensure that we have input at
appropriate points to ensure issues are identified and addressed before
contracts are signed and announcements made. The process updates are in
progress, and an outline of the current update is copied below. Our focus here
is on bringing IETF 100 to closure.
Having reviewed the Singapore proposal in the light of the plenary input, we
have a proposal for moving forward and would like community input — see below.
Review
The IAOC meetings committee reviewed the options for IETF 100, including
investigating costs and possibilities of moving the meeting to a different
location. In keeping with the updated process outlined below, they checked
with official advisory sources and consulted with specialty travel services,
frequent travelers, and local representatives about the concerns that have been
raised. The input received from those sources is consistent with the text on
http://travel.state.gov [1].
From that research, at a strictly practical level, the IAOC believes that it
is possible to have a successful meeting in Singapore. The IAOC proposes that
holding the meeting in Singapore is the best option for IETF 100 at this time.
Next Step:
The IAOC would like to hear from the community by June 1st, 2016 on barriers to
holding a successful meeting in Singapore. Responses should be directed to
venue-selection(_at_)ietf(_dot_)org
Again, we apologize for the failures in the venue selection process that took
place here and we are moving to enhance that process, to avoid this type of
error in the future.
Leslie Daigle, for the IAOC.
[1] Relevant text from http://travel.state.gov :
"While the Singapore government has stated that it will not enforce
this section of the penal code, the law remains on the statute books.
Singapore does not recognize same-sex unions. LGBT individuals may
have difficulty gaining employment in certain sectors of the civil service."
[2] Appendix: Updated Process
N.B.: These are draft procedures being further refined as we speak. For more
information and input on the overall meeting venue selection process document,
please join the mtgvenue(_at_)ietf(_dot_)org mailing list.
IETF meeting venues are selected through a process which involves
several steps and numerous specific criteria. The IAOC and its Meeting
Committee are in the process of better documenting these steps in the
Internet-Draft draft-baker-mtgvenue-iaoc-venue-selection-process.
Based on the experience the following changes have been introduced to
the draft:
Section 3.3.1:
o Review available travel information (such as
https://travel.state.gov/content/passports/en/country.html) for issues
that would be counter to our principles on inclusiveness etc.
[Mandatory]
And these steps have been added to the process covered in Section 3.5
of the draft:
D. The Meetings Committee consults Official Advisory Sources, consults
with speciality travel services, frequent travelers and local
contacts, to determine if there are barriers to holding a successful
meeting in the target cities.
E. The IAOC asks the community whether there are any barriers to
holding a successful meeting in the target cities.
As covered in the draft, these steps will occur very early in the
venue selection process – at least 3 years prior. For the current set
of meetings being planned, the timing of the steps will be driven by
contract schedule and will occur before future contract signing.