To add some data to this discussion, there's a table of Internet meetings and a
chart of overlaps on the PCH website:
<https://prefix.pch.net/applications/internet-governance-meetings/>
The current maximum collision factor is 5 (meetings/day).
--Richard
On Aug 29, 2011, at 11:32 AM, Andrew Allen wrote:
There likely are no such dates as there are telecommunications standards
meetings of one kind or another virtually every week of the year (except
Christmas and (western) new year).
Many other standards organisations depend on IETF standards so it is
important to avoid clashes with those organisations so those stakeholders can
participate. It is desirable if the meetings are not back to back but that
isn't always possible but direct clashes should be avoided especiallly since
IETF only meets 3 times a year.
Andrew
----- Original Message -----
From: Iljitsch van Beijnum [mailto:iljitsch(_at_)muada(_dot_)com]
Sent: Monday, August 29, 2011 10:19 AM
To: henk(_at_)uijterwaal(_dot_)nl <henk(_at_)uijterwaal(_dot_)nl>
Cc: ietf(_at_)ietf(_dot_)org <ietf(_at_)ietf(_dot_)org>
Subject: Re: voting system for future venues?
On 29 Aug 2011, at 17:01 , Henk Uijterwaal wrote:
If we want more flexibility in order to find better hotel deals, then we have
to do something like: dates are fixed approximately 1.5 years out, and we do
not mind having meetings back-to-back with other organizations on the clash
list. That means that some folks will have to travel around the globe
between
Friday afternoon and Sunday morning in order to make it from one meeting to
another.
Is this so bad that $300/night room prices for hundreds of participants to
avoid this issue is a good deal?
One potential solution could be to select two or three weeks that don't clash
or only minimally clash and then start the negotiations with a few more
options, fixing the date a year or so out.
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