Re: Remote Participation Services

On 02/11/2013 10:23 PM, joel jaeggli wrote:
> On 2/11/13 5:17 PM, Keith Moore wrote:
> > On 02/05/2013 11:04 AM, IETF Chair wrote:
> > > 3.4. Slide Sharing
> > >
> > >     Slides are often sent by email in advance of the meeting.
> > >         WebEx allows the slides and desktop applications to be 
> > > viewed by the
> > >     remote participants.  These are controlled by the presenter.  The
> > >     presenter can be shifted from participant to participant as needed.
> > Can we *please* discourage the habit of treating IETF WG meetings as 
> > one series of PowerPoint presentations after another?   This makes 
> > the meetings much less productive.
> > The notion that there are supposed to be slides for each 
> > presentation, is IMO, a huge error.
> If you have prepared materials for your segment of the agenda they 
> should be available beforehand, full stop.
Agree.   But perhaps "slides" are not, in general, the best kind of 
preparation?    Perhaps some brief notes consisting of a summary of the 
discussion topic and the major points to be made (perhaps from multiple 
points of view), with pointers to I-Ds or other relevant background 
documents, would be more appropriate?
Perhaps instead of talking about "presentations", this document should 
talk about "discussions"?
And perhaps instead of "Slide Sharing" the section should read something 
like:
3.4. Sharing of Briefing Material

Each speaker is strongly encouraged to prepare material to brief meeting 
participants about the topic to be discussed during his or her meeting 
segment.   Such a briefing should generally be less than two pages in 
length, and contain a summary of the topic to be discussed.   If there 
are multiple points-of-view that need to be reconciled, the briefing 
should attempt to capture these. When appropriate, the briefing should 
also include URLs of background material, such as RFCs or 
Internet-Drafts, that discussion participants should be familiar with.
Both local and remote meeting participants are strongly encouraged to 
download and read such material prior to the meeting.
Such materials should be in a format that everyone can read, e.g. HTML, 
or PDF.
If "slides" are used to provide visual aids for the discussion, these 
should also be made available for download prior to the meeting, in PDF 
format.