From: ietf-bounces(_at_)ietf(_dot_)org
[mailto:ietf-bounces(_at_)ietf(_dot_)org] On Behalf Of IETF
Chair
Sent: Sunday, April 22, 2012 10:31 AM
To: IETF
Subject: Future Handling of Blue Sheets
2. Scan the blue sheet and include the image in the proceedings for the WG
session; and
3. Discard paper blue sheets after scanning.
[WEG] Based on some other messages in this thread, there seems to be a lack of
clarity as to the full, official purpose of the blue sheets. Are they simply to
track generic participation levels for room sizing, or are they also meant as a
historical record of attendees to a given WG? It seems that if they are being
subpoenaed, and they are archived today, I tend to think that they're meant to
officially track attendees. I'd appreciate someone correcting me if I'm wrong.
If blue sheets are meant to be an official record, then technically we should
document handling/scanning/storage procedures for WG chairs and the secretariat
such that this scan will be admissible in lieu of a paper copy for any subpoena
or other court proceeding. But if we're honest, I'm not sure that they're of
much use as an official record either way. Do we have procedures today that
would prevent tampering before the paper copy ends up in an archive box? And
even then, blue sheets and jabber logs (for remote participants) are still
ultimately a best-effort honor system, and therefore there is no guarantee of
their validity. I can remotely participate without registering for the meeting,
and can sign into Jabber as "Mickey Mouse" just as easily as I can sign the
blue sheet that way. I can also sign as "Randy Bush" or sign my own name
completely illegibly.
Could we simply do a headcount for room sizing, and treat the matter of
official attendee record for WG meetings as a separate problem? IMO, it's not
currently solved by the blue sheets, and I don't see that changing just because
we dispense with the paper copies in a box in a warehouse.
Thanks
Wes George
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