I've been watching this discussion across several attendee lists, plenaries,
etc and it appears that we have a routing loop.
Perhaps it's time for those who seem most concerned about this to author a BCP
draft regarding IETF meeting venue and hotel selection policies that addresses
this, so that IAOC has a bit clearer instructions and a documented policy based
on community consensus, rather than this discussion continuing to come up every
couple of meetings, and the general response from the IAOC being "this is hard,
we're doing the best we can... [example, explanation]"
Not to say that I doubt the intentions or efforts of any of the IAOC folks past
or present, but the theme I keep seeing in these discussions is a request for
both transparency and price sensitivity, and I'm not sure that the feedback is
being acknowledged so much as it is being treated as a request for explanation
of the extenuating circumstances.
It may also be advisable for the IAOC to start asking a few questions (via
survey, for example):
1) What (if any) guidelines do(es) you(r company) follow for allowable
hotel costs?
2) Would you prefer to subsidize the cost of the meeting venue with the
cost of the hotel room, or via higher registration fees (or evenly split)?
3) Would you prefer the meetings to center on a few locations and
negotiate an extremely good deal for repeat attendance (e.g. OFC/NFOEC, etc).
a. Indefinitely rotate between the same 3 locations?
b. Rotate on a 2 year basis (6 different locations)
c. Rotate on a 3 year basis (9 different locations)
d. Option a, but pick new venues every 2 or 3 years
e. Status quo (venues completely variable)
Additional questions about air travel and mass transit (the other perennial
travel topics) might also be a good idea. Do it every year, or every 2 years or
after every meeting when the previous meeting (good and bad) is still fresh in
everyone's mind.
Thanks
Wes George
From: ietf-bounces(_at_)ietf(_dot_)org
[mailto:ietf-bounces(_at_)ietf(_dot_)org] On Behalf Of Keith Moore
Sent: Wednesday, August 24, 2011 8:37 AM
To: Ray Pelletier
Cc: John C Klensin; Secretariat IETF; IETF-Discussion list; Lixia Zhang
Subject: Re: Hyatt Taipei cancellation policy?
$300/night is far too high a ceiling for a guest room rate. A more reasonable
ceiling would be in the ballpark of $150.
On Aug 24, 2011, at 8:18 AM, Ray Pelletier wrote:
The points are that the IAOC is not going to select a poor venue because it may
have a
sponsor; nor a $300+ USD guest room rate for the headquarters hotel.
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