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Re: voting system for future venues?

2011-08-25 01:14:34
On 24/08/2011 23:12, Keith Moore wrote:
Maybe there needs to be some sort of voting system for future venues.

First of all, remember that the community asked for venue selections
2 to 3 years in advance.  I don't think that many people can predict
if they will attend a meeting 2 years from now.

This proposal would require that the secretariat works out 3-4 proposals
for meeting locations in great detail.   That is a lot more work than
the current approach: start with a few locations, discard options as
one goes along.  More work means more costs and thus higher meeting fees.

Do we really want to increase fees just to have more options?


You'd be eligible to vote if you'd attended an IETF anytime within the past,
say, 2 years - or if you were willing to commit to attending the one you vote 
on
if it wins.  (say by putting down a deposit toward meeting fees).

Instead of picking one venue, the committee would solicit bids from N (say 
3-4)
different venues within a geographic region.    The bids would include:

  * room cost per night in the conference hotel
  * room cost per night in each of some small number of alternate hotels
  * locations of said hotels and nature of transportation between there and 
the
    conference venue
  * meeting fee for the entire week if that venue is chosen
  * other pertinent information (like what kind of food is nearby, what kind 
of
    facilities there are in or near the venue for impromptu gathering, what
    kinds of sightseeing opportunities there are, etc.)

Looking at past discussions on the mailing lists, this list will be a lot 
longer.


That way, everyone could figure his own travel costs, factor in his own
willingness to stay further away for less cost, etc.

Not true: it is not possible (nor sensible) to buy plane tickets 2 years
in advance and a lot of things can change in between.


Henk

-- 
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Henk Uijterwaal                           Email: henk(at)uijterwaal.nl
                                          http://www.uijterwaal.nl
                                          Phone: +31.6.55861746
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There appears to have been a collective retreat from reality that day.
                                 (John Glanfield, on an engineering project)
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